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We Will Keep Track of Every Receipt and Help You Shop Smarter

By Liz Raigoso // Virtual Hero

All people and businesses, no matter the activities they do, or what their ultimate goals are, need a strong financial process in place to be able to make smart decisions and to generate better financial outcomes. While many entrepreneurs and rising professionals have efficiently adopted a system to manage their finances, many necessarily have not paid adequate attention to it.

Some of the members of our team are financial virtual assistants (VAs), who specialize sorely on this matter, and are experts supporting people and businesses across levels. This edition of our blog breaks down some financial tasks and provides examples of how our VAs approach them.

Financial intelligence is one of the pillars of success.

Financial tasks often overwhelm us. Here we will show you some financial tasks and how our VAs can help you with them.

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Insights

Get financial freedom by leaning on someone who can organize your financial life.

We are learning for our clients all the time. Here’s a quick and simple checklist to get started with a virtual assistant.

MAKE PURCHASE ON YOUR BEHALF, AFTER FINDING THE RIGHT PRICE AND PRODUCT

Do you often spend lots of time finding and selecting what you are interested in? Perhaps you need to need to make specific purchases, but don’t have the time to do it? By providing our VAs with some information regarding the products or services you are looking for, they can find them for you, make the necessary purchases if necessary, and have them sent to any location. Alongside this, they can save them on your records, and keep track of your purchases to make sure you are not exceeding your monthly budget.

TRACK AND MANAGE MILEAGE REIMBURSEMENT

Are you interested in managing mileage reimbursement for taxing purposes, but don’t know how to proceed? Our VAs are professionals on the topic of taxes with a great knowledge of all the exceptions that apply to professionals and entrepreneurs. They have developed a structure to help you save money and time, to accomplish this they: discuss mileage reimbursement with you and how it replicates to you based on your profession or business industry, set up a system throughout various platforms (e.g., QuickBooks… ) that matches your particular needs, check regularly to help you keep track of mileage use, and present you detailed reports based on your requirements.

HELP YOU MANAGE AND STAY ON BUDGET FOR YOUR NEXT COMPANY RETREAT

Are you thinking about your next company retreat, but your numbers don’t match? Our financial VAs work together with you to find ways to reduce costs and become financially stable. To be able to do that they can revise all the functional areas of your company, create strategies that match your specific needs, establish financial goals, create a budget, elaborate reports, and revise periodically the numbers with you to ensure that you are reaching your desirable outcomes.

 

COLLECT AND CATEGORIZE ALL YOUR RECEIPTS

Do you keep a record of your daily expenses and receipts? Are you looking to have a system to keep track of business-related spending? By using a variety of platforms (e.g., Shoeboxed, Expensify, etc), our virtual assistants help you to take control of all your purchases. They can collect receipts, snap pictures of them, classify them considering the personal /business activities that you carry out, add them to the system, revise the necessary financial procedures, and create monthly or bimonthly reports based on your financial interests.

MANAGE EXPENSES REPORTS FOR YOU AND YOUR TEAM

Whether you are managing your personal expenses or the ones in your business, having an effective financial system is always a must. To make this possible, our VAs follow a framework to provide top- notch financial assistance. They can collect all the necessary information regarding expenses in your company, select a system to organize the information collected, categorize this data, revise all relevant information to create reports, and make sure that all expenses are properly handled.

 

Nobody said that learning how to be “financially smarter” was a piece of cake. But once you get to know how to handle your finances, and start setting up an effective system to keep your numbers under the radar, you will be able to administer your resources in a better way. So what are your next steps?

 

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