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Focus On The Trip, Not How To Get There

By Mary Mateus // Virtual Hero

While it is true that the experience of developing meaningful business relations with people and getting to know other cultures and places is priceless, all the details involved with the planning and execution of a trip can consume your valuable time. Whether you are traveling for fun or businesses, going to a new place entails a great variety of demanding tasks such as booking flights, organizing pickups from the airport, renting a car, choosing a good hotel, among others.

Traveling doesn’t have to add more stress.

Our virtual assistants (VAs) support you from beginning to end on everything related to traveling. In this edition of our blog, we’ll discuss a couple of traveling tasks and how our VAs manage them.

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Traveling is the only thing you buy that makes you richer.

We are learning for our clients all the time. Here’s a quick and simple checklist to get started with a virtual assistant.

OPTIMIZE YOUR FLIGHTS BASED ON YOUR PERSONAL PREFERENCES. Do you prefer to travel on economy or first class? How about during the morning or the afternoon? No matter what your personal preferences are, our VAs take into consideration all these relevant aspects to make sure that you have the best deal when booking a flight. To accomplish this they: search in different airlines, compare prices based on your travel interests, choose the best flight itineraries for you, and inform you of the best choices available.

RESERVE YOUR CAR AND HAVE IT READY WHEN YOU ARRIVE. Have you experienced delays when renting a car? Have you ever decided to rent a car at the last minute? By providing our VAs with some information such as the dates of your trip, your budget, and the type of car that you would like your rent, they can cover this task for you. They can do the research to find out the alternatives that meet your criteria, contrast prices and car styles, choose the best options for you, and send you a detailed report with the best options on the cars you can rent.

COMPARE THE PRICING OF HOTELS AND ROOMS TO FIND THE BEST DEALS. Choosing a hotel or room (e.g., Airbnb, Hostel) that meets your personal preferences and expectations is always an important part of travel logistics. Our VAs can support you in this task by revising the hotels that best suit your preferences, analyzing the pricing among competitors, checking availability, and choosing the best options for you to decide. Eazy peazy!


COORDINATE PICK UP SERVICES FOR YOUR TRIPS. Taking a taxi or Uber from the airport to your hotel and vice-versa is costly. In case you need to set-up a pick-up using a different system, our VAs can make the necessary arrangements for you. To do that they revise the companies that offer pick- up services in a particular area, check their rates and pick-up procedures, and book a pick-up service based on your travel itinerary.

DESIGN COMPREHENSIVE ITINERARIES FOR A TRIP. While traveling can be an exciting experience, coordinating all the details for your trip can be exhausting. By delegating your travel logistics to our virtual assistants, you can make sure that everything is going to be handled. Our VAs focus on collecting all the information related to your trip, creating a day by day itinerary with the dates of your trip, the location where you will be that day, the events that you are going to attend, and all the pertaining details for those events, and presenting detailed itineraries for your upcoming trip.

FIND NEW RESTAURANTS FOR ENTERTAINING CLIENTS OR FAMILY. Do you have a meeting with stakeholders or loved ones, but you don’t know where to take them? Let our VAs give you a hand to choose the best restaurant in town. They can check reviews to select the best options available, make sure that the location of the restaurant is centric, convenient, and has excellent service, revise the menus to verify that they match your expectations, and select the best alternatives for you to select one.

Traveling usually can’t be avoided the more you progress in life. If you want to cut down the time you spend planning your trips and organizing all the details involved, our team of virtual assistants is here to help you with everything related to travel logistics.



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